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November 7, 2007 by Claudia Brogan.
Folks: I know you’ve seen lots of all-group emails in the last few days, offering switch-deals and good bargains. I’m suggesting we curtail those, please—for fear of overwhelming our members’ emailboxes.
Let’s look at the Roles/Speaker Sheet this way: That document was simply a ’snapshot’ that was taken with info we knew at the start of Nov/Dec timeperiod. Things will happen, people’s schedules will change, assignments will modulate from this. No need to ‘reply all’ to the group with each schedule change.
As noted before, let’s use the Meeting Toastmaster for each night as the key person to have info for coordinating that meeting’s changes/updates, not the whole group. Try your best to find a sub, with one- on-one emails or phone calls, then notify the Mtg TM. (If you find that you can’t serve your night as TM, please do the same replacement process off-line.) Since we are now using Tuesday-preceding-a-meeting as the time for the Mtg TM to be in touch with each of her/his people, that Mtg TM will learn if there are still some unfilled gaps, will move swiftly if Speaker Slots are still unfilled, then will shouldertap indiv. roles beforehand or even AT the mtg. We’re flexible, we can adapt, we can handle these challenges well, even spontaneously.
Let’s not try to fix this at the ‘meta’ level, but solve at the simplest level possible. Once we get in sync with each other & these agreements, all will work just fine I’m sure.
As usual, my best to you~~~CHEERS to some fine, learning-filled meetings!
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